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Oxfam is an international confederation of 17 organizations (affiliates) committed to creating a just world without poverty. In Nigeria Oxfam works in the areas of Economic Justice/Sustainable Livelihoods, Humanitarian Programming to save lives, Advancing Gender Justice and Good Governance, adopting a right based approach.

We are recruiting to fill the position below:

Job Title: Supply and Logistics Assistant

Location: Abuja
Internal Job Grade:  E1- national
Contract type: 1 Year Fixed Term
Job Family: Supply and Logistics
Reporting to: Supply & Logistics Officer
Staff reporting to this post: None

Job Purpose

• The Supply & Logistics Assistant supports the Supply & Logistics Officer in providing technical support in procurement, warehousing, and property management.
• Key deliverables for this position include supporting general administration of logistics processes in terms of warehousing, documentation, and reporting of all procurement processes.
• The Assistant will be exemplary in commitment to Oxfam core values, upholding principles, and policies.

Job Responsibilities
Technical:

• Supports the Logistics Unit to carry out administrative tasks.
• Follow quality service standards and comply with Oxfam’s procurement procedures and policies.
• Supports Logistics Officer in the management of suppliers and updating of database.
• Provide day to day update on procurement related issues.
• Follow up and update asset database on regular basis.
• To support logistics in sharing RFQ to potential service providers.
• Updating of Logistics procurement tracker.
• Contributes to team efforts by accomplishing related results as needed.
• Carry out other Logistics responsibilities as delegated.
• Ensure complete procurement documentations following receipt of goods and receipt of invoice with TIN (Tax Identification Number) of the supplier(s).
• Implement and document Oxfam Novib standard procedures and practices of purchasing and promote accountability of resources.
• Coordination and Management of diesel supply and reporting of minimum stock for replenishment.
• Management of Stationaries store and provide stock level for replenishment.
• Raising of requisition via EPO.
• Compile a detailed Bid Analysis and submit to the Supply & Logistics Officer for review.
• Prepares Purchase Orders (PO) for the successful bidder following approval of the bid analysis and makes sure that contracts, when needed, are properly signed, and filed.

Job Requirements
Education:

• Minimum of B.Sc. Degree or Higher National Diploma
• High level skills of Office Packages.
• Excellent interpersonal and communication skills.
• Good organising and documentation skills.
• Able to work in a diverse team.

Desirable:
Key Attributes:

• Ability to demonstrate sensitivity to cultural differences and gender issues, as well as the commitment to equal opportunities.
• Fluent in both written and spoken English and one of the main local languages widely spoken in northern Nigeria.
• Knowledge of Oxfam policies, procedure, and systems.
• Professional accreditation certification in supply chain management, warehousing, fleet management, logistics or facilities management.
• Ability to demonstrate an openness and willingness to learn about the application of gender/gender mainstreaming, women’s rights, and diversity for all aspects of development work.
• Commitment to Oxfam’s safeguarding policies to ensure all people who come into contact with Oxfam are as safe as possible.

Key Behavioural Competencies:
Influencing:

• We can engage with diverse stakeholders in a way that leads to increased impact for the organisation
• We spot opportunities to influence effectively and where there are no opportunities, we could create them in a respectful and impactful manner.

Relationship Building:

• We understand the importance of building relationship, within and outside the organization.
• We could engage with traditional and non-traditional stakeholders in ways that lead to increased impact for the organisation.

Agility, Complexity, and Ambiguity:

• We scan the environment, anticipate changes, are comfortable with lack of clarity and deal with many elements interacting in diverse and unpredictable ways.

Systems Thinking:

• We view problems as parts of an overall system and in their relation to the whole system, rather than reacting to a specific part, outcome, or event in isolation.
• By consistently practicing systems thinking we are aware of and manage well unintended consequences of organizational decisions and actions.

Listening:

• We are good listeners who can see where deeper levels of thoughts and tacit assumptions differ.
• Our messages to others are clear and consider different preferences.

How to Apply
Interested and qualified candidates should:
Click here to apply

The International Organization for Migration (IOM) – Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

We are recruiting to fill the position below:

Job Title: Intern – Administrative Support

SVN No. : CFCV2022.82
Location: Abuja, Nigeria
Slot: 3 Openings
IOM Classification: Intern
Estimated Start Date: As soon as possible
Organizational Unit: Immigration and Border Management (IBM)
Type of Appointment: Special Short Term (SST) 6 Months with Possibility of Extension

Context

• The IOM Internship Programme provides candidates with the opportunity to learn about IOM’s activities, to gain initial work experience, and/or gain knowledge on a broad range of migration technical areas and disciplines.
• Working under the overall supervision of the Senior Programme Assistant (IBM) and the direct supervision of the Programme Assistant (IBM). The interns will have the following duties and responsibilities:

Core Functions / Responsibilities

• Assist in documentation and tracking of project purchase requests, purchase orders, contracts and expenditures, in liaison with IOM Nigeria Finance Unit, and assisting in preparation of final drafts for monthly funding requests for the project activities.
• Assisting in the preparation of seminars, conferences, workshops, meetings, presentations and missions related to the project, and undertaking duty travel to support project activities when required.
• Assist in researching, compiling and analysing information from professional sources on possible best options and approaches for information technology and data management options that respond to the needs of the projects.
• Assist in contributing to donor reporting
• Assist in collecting and providing necessary information and assists in organizing all aspects of the project, including preparations and support to special consultancies and to staff travel occurring in the project.
• Provide general administrative assistance in timely implementation of project activities.
• Provide support in ensuring proper documentation of project documents and filing.
• Support visibility and communication activities related to the project.
• Performing such other duties as may be assigned.

Educational Qualification

• Degree from an accredited institution preferably in Social Sciences, Business Administration, Migration Studies, International Relations and/or Law or related field with not more than two years professional experience; or the equivalent combination of work experience in a related area.

Experience & Skills:

• Experience in related field is advantageous

Languages:

• Fluency in English is required (Oral and Written).

Advantageous:

• IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity. Applications are welcome from first- and second-tier candidates, particularly qualified female candidates.
• For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.
• Knowledge of any local languages

Required Competencies:
The incumbent is expected to demonstrate the following values and competencies:

Values:

• Inclusion and respect for diversity respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent, and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 1:

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring, and motivational way.
• Delivering results produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge continuously seeks to learn, share knowledge, and innovate.

Other:

• Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
• This is a national position and only candidates residing in the country of the duty station within commuting distance will be considered.
• Appointment will be subject to certification that the candidate is medically fit for appointment.

How to Apply
Interested and qualified candidates should submit their Applications via email to: HRNIGERIA@iom.int indicating the Position number as the subject of the email.
And
Click here to apply

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