44,400 – 78,800 USD Annually
Benefits:
Health Insurance, Dental Insurance, Vision Insurance, Life Insurance, Parental Leave, Retirement Savings, Education Assistance, Disability, Paid Time Off
Company Description
RRD is a leading global provider of marketing, packaging, print, and supply chain solutions that elevate engagement across the complete customer journey. The company offers the industry’s most trusted portfolio of creative execution and world-wide business process consulting, with services designed to lower environmental impact. With 22,000 clients, including 93% of the Fortune 100, and 32,000 employees across 28 countries, RRD brings the expertise, execution, and scale designed to transform customer touchpoints into meaningful moments of impact.
Job Description
We are seeking a dynamic, remote Legal Administrative Assistant to join a team of word processing, proofreading and administrative support staff located in our Phoenix, Arizona service center.
Schedule: Monday-Friday, 2pm – 10pm MST (will adjust with daylight savings).
As a Document Processor/Administrative Support Specialist, you will provide real-time assistance to clients in support of their time-sensitive project requests on your designated shift. You will work together with a team of individuals across multiple locations and shifts in an effort to provide the highest level of customer service and quality. This is a challenging and rewarding position within our organization, supporting a prestigious law firm.
Proofread complex legal documents for proper firm style, consistency, spelling, syntax, punctuation and grammar using proper citation protocols (The Chicago Manual of Style, The Bluebook and the California Style Manual)
Perform word-for-word reading of converted documents against originals to ensure accurate conversions
Perform cross-reference checks and defined term checks
Review tables of authorities as requested
Check corrected proofs against markup to ensure all corrections were made accurately
Check formatting for consistency and adherence to client specifications
Use standard proofreading marks
Create, edit and format legal documents to firm specifications using a variety of software applications
Convert, clean and format documents to/from different file formats
Create charts, graphs, tables and spreadsheets as requested
Create and/or edit Tables of Authorities and Table of Contents
Perform data entry utilizing various software applications
Transcribe digital dictation files
Restore/recover corrupted document files as necessary
Complete all assigned jobs by deadline in an accurate and timely manner
Follow established policies and procedures at all times
Perform additional duties as assigned, including but not necessarily limited to:
Research projects
Cite checking
File sharing and file downloading
Court/agency filings
Time entry
Scheduling assistance
Pleadings and discovery indexing
New business intake
File management
Conference/CLE registration
Troubleshooting/customer questions
Special projects as required by the Firm
Qualifications
High school diploma or equivalent required; bachelor’s degree preferred
5+ years’ experience in legal administrative assistant or paralegal roles preferred
Strong knowledge of MS Office programs (Word, Outlook, Excel, PowerPoint)
Experience in legal word processing tasks such as proofreading, creating TOAs and TOCs, inserting automated cross-references, converting PDFs to Word, applying Word styles using macros, troubleshooting problem documents preferred
Ability to work through complex legal document markups and instructions accurately and timely preferred
Prioritization of various requests and deadlines simultaneously
Strong written and verbal communication skills, including proficiency in English grammar, spelling, and punctuation
Proven ability to perform complex work under strict deadlines
Exceptional attention to detail
Professional and respectful interaction with clients and team members at all times
Additional Information
The rate of pay for this role at the noted location is $44,400 – $78,800 annually.
In addition to base pay, depending on the role, the total compensation package may also include [a sign-on bonus of $2,000], overtime, shift differential, call-in, and stand-by pay. RRD offers benefits including medical, dental, and vision coverage, paid time off, disability insurance, 401(k) with match, life insurance and other voluntary supplemental insurance coverages, plus tuition assistance, maternity leave, adoption assistance, and employer/partner discounts.
RRD is an Equal Opportunity Employer, including disability/veterans
